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Junk E-mail Quick Tip  12

There are many reasons you might receive junk e-mail. However, there are ways to reduce the amount of junk e-mail you receive and lower your risk for receiving more. Follow these guidelines to help lower your risk of receiving junk e-mail.

Junk E-mail Quick Tip  12

Block pictures in HTML messages that spammers use as Web beacons Office Outlook has an additional anti-spam feature. By default, this feature blocks automatic picture downloads and other external content in messages if the content is linked to a server. If you open a message that has external content when this feature is turned off, the external content downloads automatically, inadvertently verifying to the server that your e-mail address is a valid one. Your e-mail address can then be sold to a spammer. You can unblock external content for messages that come from sources that you trust. For details, see Block or unblock automatic picture downloads in email messages.

Turn off read and delivery receipts and automatic processing of meeting requests Spammers sometimes resort to sending meeting requests and messages that include requests for read and delivery receipts. Responding to such meeting requests and read receipts might help spammers to verify your e-mail address. You can turn off this functionality. However, read and delivery receipts and automatic processing of meeting requests are useful features that you should not be afraid to use within a secure corporate network.

Limit the places where you post your e-mail address Be cautious about posting your e-mail address on public Web sites, such as newsgroups, chat rooms, bulletin boards, and so forth. When visiting public sites, you might want to use an e-mail address that is different from your main e-mail address. Remove your e-mail address from your personal Web site. Whenever you list or link to your e-mail address, you increase your chances of being spammed.

Review the privacy policies of Web sites When you sign up for online banking, shopping, or newsletters, review the privacy policy of the site carefully before you reveal your e-mail address or other personal information. Look for a link or section (usually at the bottom of the Web site's home page) called "Privacy Statement," "Privacy Policy," "Terms and Conditions," or "Terms of Use." If the Web site does not explain how your personal information will be used, consider not using the services at that site.

Watch out for check boxes that are already selected When you shop online, companies sometimes add a check box that is already selected, which indicates that it is fine with you if the company sells or gives your e-mail address to other businesses (or "third parties"). Clear this check box so that your e-mail address is not shared.

Don't contribute to a charity in response to a request sent in e-mail Unfortunately, some spammers prey on your goodwill. If you receive an e-mail appeal from a charity, treat it as spam. If the charity is one that you want to support, locate their telephone number or Web site to find out how you can make a contribution.

If Mail incorrectly marked the message as junk: Click Move to Inbox in the message banner or click the Not Junk button in the Mail toolbar (or use the Touch Bar). Mail moves the message to your Inbox.

Spam is tasty if you buy it from Hormel Foods, but otherwise it is junk email and a hassle. Whether you use Hotmail, Gmail, Apple Mail, Yahoo Mail or some other lesser-known web-based email provider, you likely face messages in your inbox that you did not want. Some of these emails are crafty and seek to get you to respond resulting in bad consequences. I share five tips for protecting yourself in 2020 from these bad actors.

Return Path, an e-mail data technology firm that studies how brands can get e-mails into 2.5 billion inboxes, set up, which offers free tools to help consumers manage their inbox. A few of the anti-spam ones:

Those obnoxious, unsolicited e-mail messages touting get rich quick schemes, miracle diets, amazing beauty products and pornographic pleasures. Unlike paper junk mail, which senders pay for, spammers pay almost nothing to e-mail millions of these offensive messages every day. Ultimately, you and your Internet Service Provider have to bear the cost of the burden of email SPAM. While leading email service providers like AOL,, Gmail, Yahoo! and others try to filter spam before it reaches your mailbox, their efforts are only partially effective.

Spammers either buy lists of e-mail addresses or use software programs that mine email addresses from the Internet. If your address is posted in discussion groups, websites, chat rooms, blogs, social networking sites, etc., the chances are that it will end up on one or more of these lists. Only post your address publicly when absolutely necessary.

Many e-mail software, such as Outlook and Gmail, have built-in tools that block messages sent from certain addresses or that filter messages based on keywords you define. To learn how these features work, check the online help files for your e-mail software.

Some clever spammers include instructions at the bottom of the message on how to remove your name from their list. The worse thing you can do is to reply. Why? Because this tells the spammer that you read your email and that your address is valid. The result? Even more junk mail!

Your address may be publicly listed with social networks and people finding services, such as Facebook, LinkedIn, Google+, or Yahoo! People Search. These directories are goldmines for spammers. To prevent your address from being harvested, e-mail these services and ask them to remove your name, or follow the instructions to keep your contact information private.

"Graymail" refers to email people technically opted in to receive, but don't really want, leading them to become less active or inactive altogether. Although it's not considered spam, sending graymail is problematic because it can hurt the deliverability of your email overall. Tipped off by low engagement rates, ISPs and inbox providers may deliver email from known-graymail senders straight to recipients' "junk" folders -- so the email technically gets sent (and can even appear to have been delivered), but it's not necessarily seen.

In your workflow, you might try sending them an exclusive offer or coupon to get them excited about your company again. Or, you might ask them for feedback by sending out a quick survey to see what they would like to see in your emails. (Read this blog post for more ideas for launching an effective email re-engagement campaign.)

This email template is inspired from an email we received from Alan at Growth Gorilla. He reached out to ask about our content promotion strategy and offered to send us a quick video with a few ideas to improve our process. (Which was acutally very helpful!)

In general, you just want to drop a quick line by replying to the same email, though you may want to adjust this cold email strategy based on the content in your first email. Here are a few examples of follow-up messages;

Our advice? Try offering different CTAs like hopping on a phone call, scheduling a demo, doing a video conference (via Zoom), joining a webinar to learn more about your product, signing a contract & inputting their credit card information, or otherwise. Your CTA will depend heavily upon where the prospect is at in your sales funnel, but focus on encouraging them to give you a quick response about whether they're interested in progressing to the next step right now, or not.

Follow instructions in the link below for sending the bogus e-mail to ensure that it retains critical elements found in the original e-mail. The IRS can use the information, URLs and links in the suspicious e-mails you send to trace the hosting Web site and alert authorities to help shut down the fraudulent sites.

Add some new and different foods to your routine. The more varied your diet, the less likely you will get bored or crave junk food. For example, add a new green to your salad (mustard greens, anyone?), or try a new type of fish this week like tuna.

A 2013 study showed that when people were trained to look at and interpret one of their most-craved junk foods in a negative light, desire for it lessened. Participants were asked to view the craved food as if:

Although our brains are wired to eat a variety of foods, junk food may reduce this desire. This can trap you in a vicious cycle of unhealthy eating. The more you eat junk food, the more you crave it. By following the simple steps, you can break the cycle today and lead a healthier life.

If you receive any unwanted email, the best approach in almost every case is to delete it immediately. It is often clear from the Subject line that a message is junk, so you may not even need to open the message to read it. Some such messages invite you to reply if you want to be removed from their list. DO NOT DO THIS! If you reply you are confirming that your address is valid and that you are reading email, and your reply may then attract more unwanted messages. The basic rule of thumb is Ignore, Delete and Forget such email.

To help you identify a forged header in Hotmail messages, note that Hotmail e-mail addresses which begin with numbers or which have additional information in the domain name ( are not valid.

If you see a posting on a newsgroup with a Hotmail address, it is most likely based on a forged account. Hotmail members cannot post directly to newsgroups but must go through an independent news-posting service or use another e-mail program.

Remember: DO NOT respond to spam (or junk) e-mail by replying or even following an "unsubscribe" link in unsolicited e-mail. Responding to unsolicited mail only confirms that you have a live address and could lead to further solicitation and scams that can clog your e-mail Inbox.

While true anti-spam protection is best deployed by a trusted IT adviser, you can perform specific actions to block junk mail. Click Home > Junk email options, then in the new window that opens you can identify which senders (and even which countries) you want to block as spam.

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